The IFMA Austin News
November 2001
CFM review course on Operations & Maintenance
November 12th 2001
- Acquistion, installations, pure maintenance, interiors
- Overseeing exterior & grounds activities
- Acquiring & maintaining furniture
- Assess performance and audits
- Custodial Management
- Life-cycle evaluation
- Lighting principles
The course will be on 19 November, at 4 pm. If you are not taking
the series, the cost is $30. This will benefit anyone in the facilities business and especially those going towards their certification. You can call 306-8612 or 296-3656 for reservations. . The location is:
1801 South Mopac Expressway
Suite 225
Austin, TX 78746
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Make Plans for December
Our plan is to meet at Calame's Canyonside Dining on 10
December for a Murder Mystery by Gary Paine. This Christmas party
will start at 7 pm and last two to three hours. The menu will be pecan crusted
trout, pork tenderloin, or vegetarian pasta. IFMA will subsidize the
$45 charge so the cost to the membership is only $20. Please RSVP to Linda
Delmas by 1 December.
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A Message from the President
FMA Austin has grown nearly 30% in
membership since this time last year! This would not be possible without
mentioning some important individuals:
Nancy Baroody with Interior Resources has raised nearly $3000 in
ads from our vendors/associates for our new membership directory coming
out next month. This money will go toward underwriting more than half the
cost for our upcoming Christmas "murder mystery" as well as our
CFM review course in July! Another big thanks goes to Earnie Leake
for his outstanding work on teaching and coordinating the CFM Step Program
that meets once a month. Sharon Henson has worked very closely with
Earnie in developing a new programs format to go in conjunction with the
Step Program. Linda Delmas with FMG, Treasurer, has developed some
new (much needed) procedures for keeping better records of our finances.
Another member that is the life blood of IFMA Austin is our Webmaster J.R.
Howard that keeps us informed via e-mail as to upcoming events, job
postings, and help with the newsletter coordination.
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Charles Carpenter raised some much needed income for both the
organization as well as Hospice. Cindy Stewart has done some great
work in recruiting new members and developing the mentor program. My deepest thanks
to all!
We would also like to welcome our new vice president, Sharon Henson,
of National Instruments. Due to a pressing schedule with work, Nancy
Payne had to resign her position; so Sharon will be taking over that
spot. Julie Sheaffer with Technical Furniture Resources will be
taking over the position of programs chair. We welcome them and wish them
the best of luck as they begin their service. Thanks again for everyone's
contribution to making IFMA what it is today.
Judy Roessner
Proud President
IFMA Austin Chapter |
October Meeting
by J. Robert Howard
FACServices Inc.
Judy Roessner opened the meeting by introducing a problem.
Charles Carpenter
said he has a funny smell on the 3rd floor of his building. He occupies
about 6000 feet and the northwest corner and it smells sometimes. He asked if any
body knew a sure fire consultant. Several people suggested the floor drains or
plants might cause a smell, and they were the first things he had checked. You
particularly smell it when the AC comes on. He hopes it is not a dead rat in the
wall. Someone suggested he call Armstrong moving and storage, but that isn't the
solution he was looking for.
Charles
and Trey Zamora presented a check to Judy Secrest
of Hospice for $3500. This was the proceeds from the last golf
tournament to our favorite 2001 charity. There will be a second check for
$1500 as soon as we collect it.
Charles couldn't stay for the meeting, because he's taken it upon
himself to investigate golf courses that might host our spring
tournament. It takes about 5 hours to fully explore the amenities.
Now is the time to volunteer for the tournament. It takes a team,
sponsors, players, and a benefactor to put it all together.
Earnie Leake spoke about the CFM class he did on Monday evening.
It was highly interactive and designed to prepare a person to pass the CFM exam on
the first time. No one would even think about yawning in his class on
high finance, payback analysis, discounted cash flows, and lease analyses.
These are important life skills in our business. The next class will be on
operations and maintenance and will parallel the business
meeting.
Sharon Henson
introduced our guest speaker, John
Roiko. He wasn't here to teach Accounting 101, but to show us how
National Instruments maintains control of their money (spending). They
capitalize cost per building and allocate capital and expenses to
departments by square feet. (Some people like to do it on work
stations). Individual items are budgeted by department.
Every month, the budget vs. actual is reviewed in all key areas.
Space
planning is always on-going. Should we buy, lease, build, or expand in the current
space. How to bridge the time until new space is available requires lots
of modeling. Lease versus buy is usually too close to call on price alone. All the
players are always comparing and want to be 'competitive'. If the
numbers you get are really different, then read the fine print.
Economic
usefulness should be the determinate when looking at lease versus buying.
Since a computer doesn't last 7 years, it makes sense for many firms to lease
them. Leasing vehicles makes less sense to lease. Be sure you
involve your finance people before minds are made. Your company has
capitalization rules but there are always some gray areas. NI doesn't
capitalize anything less than $1000, but there might be exceptions.
Out-sourcing:
NI loves to outsource payroll because it's so complicated to cover all the
rules for several states.
Utility Audits: It's a good cost saving exercise and
there are a number of firms that do this. You may think you understand the tax
exempt status of manufacturing cost, but there are gray areas. For the
same reason people hire tax accountants, utility audits can save you money.
Capital,
income, fixed assets, and debt. A low debt to equity ratio is desirable
when making promises to lenders. It can have a negative impact on capital
leases.
Nancy Baroody spoke about the new IFMA roster. She is having a lot of
success at getting advertisers and sponsors. She is about halfway
through verifying the data. With 150 people, change is
constant. Since it's due in November, you've got just
days to get your data correct.
I always attend for the dessert while others attend for the table
talk. (Dessert comes from a French word meaning " to clear the
table". The British definition of dessert is "uncooked
fruit and nuts served after the sweet course of cake, pudding etc".
Ours was far better)
Coming
soon: IFMA Directory
There's still time to reserve space for your ad in the 2001-02 Member
Directory.
Full page: $250
1/2 page: $175
1/4 page: $100
Please contact Nancy Baroody, 231-2003; nancyb@inresources.com
. . . it's not easy being
green
by the Spencer Design Group Team
VOC's
We have all heard of VOC's, but what are they and where do they come from?
VOC stands for Volatile Organic Compounds and they are gases given off by many
indoor sources. Formaldehyde, a colorless gas with an unpleasant smell, is the
most common. Formaldehyde is common in many building materials such as glue,
paint, plywood and particleboard. It is also prevalent in furniture, drapes and
carpets. VOCs cause irritation of the eyes, nose and throat, nausea and
dizziness, and skin problems. Higher amounts can cause irritation of the lungs
and wheezing, memory problems and anxiety.
The Carpet and Rug Institute has instituted a testing program to identify
low-volatile organic compound floor covering adhesives. Installing carpet and
adhesive that carries the CRI Indoor Air Quality Testing Green Label will avoid
most irritant problems. There are currently several dozen low toxic adhesives
available for installation of carpet, wood and tile. Some environmentally
preferable adhesive manufacturers are AFM Enterprises, DAP Environ-line,
Eco-Wise, and PL Adhesives & Sealants.
In 1992 the Glidden Company surprised the interior paint world by offering a
latex paint without VOCs. It was totally new chemistry that used a different
resin approach that did not require organic solvents to coalesce - ie Glidden
Lifemaster 2000, Glidden Spred 2000. Many other manufacturers are answering the
demand for low VOC paints such as: Sherwin William's HealthSpec, Benjamin
Moore's Pristine EcoSpecTM.
Particle board and MDF (medium density fiberboard) can outgas formaldehyde
for the life of the product. The out gassing is made worse when it is heated,
such as when it is in the sun, or neat a heater or oven. The board is usually
made of cellulose reconstituted with the use of urea formaldehyde resin, and
made into panels that are cut into boards for constructing furniture and
building products. Formaldehyde is a recognized carcinogen, and a sensitizer,
meaning that exposure to formaldehyde can make a person more sensitive to other
chemicals. One alternative is to use PrimeBoard, a "particle board"
made of wheat straw that reportedly is emission-free and exceeds industry
standards for particle board.
Medite II, an interior grade MDF, is produced using a polyurea resin matrix
adhesive rather than urea-formaldehyde, so there is almost no out-gassing. The
only formaldehyde is limited to the natural element contained before
manufacture. Like most MDF products, Medite II is produced from waste wood fiber
that is a by-product of wood processing and limber milling operations.
Creating a healthy environment will improve employee morale, save the company
money and raise employee productivity. Smart companies depend on proactive
measures that prevent inefficiency and health problems.
Debbi
Anthrax: All the Facts you need.
provided by FACServices
People can catch anthrax from infected animals or contaminated animal
products. Most natural infection comes from skin contact. In the past,
industrial wool sorters were at high risk of infection. You can also get anthrax
infection from eating raw or too-rare meat - but this is uncommon. Even more
uncommon - but by far most deadly - is anthrax caught by inhaling spores. This
is because a person has to inhale several thousand spores before infection can
take hold. Until the recent case in Florida, there hadn't been a case of
inhalation anthrax in the U.S. since 1978.
Anthrax is an animal disease that has been around for tens of thousands of
years. Rarely, anthrax causes serious disease in humans. The germ is a bacterium
called Bacillus anthracis that "seeds" itself by forming long-lasting
spores. These spores can survive in the environment for a long time.
Grass-eating animals, such as cattle, are most often infected because they can
eat spores living in the soil. Animal vaccination - and destruction of infected
herds - has drastically reduced the number of infected animals. Even so, anthrax
spores continue to be found in soil samples from all over the world.
When anthrax spores get inside the body, they grow rapidly. The germs themselves
can cause dangerous infections. Far more dangerous is a substance they produce
in the body - anthrax toxin - which helps the bug survive by killing off cells
of the immune system. This toxin is so deadly that it can kill even after
infection is brought under control.
The symptoms of anthrax infection depend on how a person catches the
disease. All forms of anthrax if caught early enough can be cured by prompt
antibiotic treatment. However, some anthrax strains developed as biological
weapons are resistant to many drugs.
Skin infection starts with an itchy bump like a mosquito bite. After a day or
two, it forms a small liquid-filled sac. This sac then becomes a painless ulcer
with an area of black, dead tissue in the middle. Antibiotic treatment cures
this infection. Untreated, it kills about one in five people.
The signs of intestinal infection are nausea, loss of appetite, and vomiting.
This is followed by severe abdominal pain, vomiting of blood, and severe
diarrhea. Untreated intestinal anthrax is deadly 25% to 60% of the time.
Inhalation anthrax, the most deadly form of the disease, begins with the same
symptoms as the flu, including fever, muscle aches, and fatigue. As early as one
day after these symptoms appear - but up to weeks later - the symptoms suddenly
become much more severe, usually with breathing problems and shock. This form of
the disease is often fatal.
First, anthrax infection has to be identified. This is now much more
likely since the CDC began a program to help public-health laboratories rapidly
identify germs that might be used in biological warfare or terrorism.
Early treatment is essential. Natural strains of anthrax may be resistant to
many antibiotics, but most are sensitive to penicillin. Either of two
antibiotics is recommended: doxycycline and Cipro (ciprofloxacin). Because
anthrax spores can stay hidden in the lungs for a long time, antibiotic
treatment should continue for 60 days. There are reports that some forms of
anthrax created as biological weapons are resistant to these drugs, but there is
no hard evidence that this is true.
People should NOT stockpile antibiotics. Antibiotic treatment should not be
started unless public health authorities have warned of an anthrax outbreak, and
even then these drugs can have serious side effects for some people.
More help is on the way. Researchers at Harvard University have invented
molecules that work as an antidote for anthrax toxin. One of these molecules
also vaccinates against future infection at the same time.
Unless you've been exposed to anthrax, there's no reason to suspect that those
cold symptoms you are having are anything but that -- a common cold. Antibiotics
won't help if you have a cold or the flu. So if you start taking antibiotics --
and then stop when the threat has passed -- you are letting other germs in your
body develop resistance to these important drugs. Then the medicine might not
work when you really need it. And here's another reason: antibiotics can be
dangerous to some people, and must be used as directed. These important
medicines should only be used with medical supervision. The odds of a bad
reaction are small -- but they are much greater than the odds of an anthrax
attack.
Most people in the U.S. will never be exposed to anthrax. Recent exposures
to anthrax appear to have come from letters containing powdered anthrax spores,
but there's no cause for panic. Here's what to do if you receive a letter or
package that you suspect of containing anthrax or any other dangerous germs:
ˇ Do not shake or empty the envelope or package. Do not try to clean up any
spilled powder or fluid.
ˇ Put the envelope or package into a plastic bag or other container to prevent
the contents from leaking out. If you can't find a container, cover the envelope
or package with clothing, paper, or a trash can -- and DON'T remove this cover.
ˇ Leave the room and close the door. Keep other people from entering the room.
ˇ Wash your hands with soap and water.
ˇ Call the local police and report the incident. If you are at work, call your
building security officer and/or your supervisor.
ˇ Make a list of all the people who were in the room when you opened the letter
or package. Give this list to the police -- and to local public-health
authorities.
ˇ Remove contaminated clothing and put it into a plastic bag that can be
sealed. Give the bag of contaminated clothing to the police.
ˇ Shower with soap and water as soon as you can. Do not use bleach or
disinfectant on your skin.
ˇ Do not start taking antibiotics until told to do so by your doctor or by
health authorities.
Gas masks or respirators won't do much good once an exposure has taken place --
and it's much more likely that you or your children would be injured by improper
use of gas masks than by a terrorist attack.
Only preventive treatment with antibiotics can keep an exposed person from
developing anthrax. Anthrax vaccine -- a series of six shots over the course of
a year with yearly booster shots -- is not recommended for or available to the
public. New treatments and vaccines are under development.
Because inhalation anthrax is very, very rare - the last U.S. case was in
1978 - officials believe it highly unlikely that the Florida cases came from a
natural source like the environment. State and federal investigators are
conducting a criminal investigation. However, the strain of anthrax in this
outbreak remains highly susceptible to antibiotics, suggesting that it was not
created in a sophisticated bioweapons laboratory.
Human anthrax is a rare disease. There were only 18 cases of inhalation
anthrax in the U.S. from 1900 through 1978. There were 224 U.S. cases of skin
infection between 1944 and 1994. However, the African nation of Zimbabwe
experienced a terrible epidemic of skin anthrax with more than 10,000 cases
between 1979 and 1985. Gastrointestinal anthrax is very rarely reported.
Anthrax has been called the perfect germ for bioterrorism. This is
because it isn't contagious - only those exposed to a release of spores get sick
- so there's no chance that a release of the germs will boomerang and kill
unintended victims. The spores last for a long time. During World War II, the
British army experimented with an explosive shell filled with anthrax spores.
These experiments took place on an island off the coast of Scotland. Spores
persisted in the environment for 36 years. A massive decontamination effort
finally cleared the region in 1987.
Even so, it's not easy to grow deadly anthrax and it's even harder to make it
into a weapon. The spores have to be turned into a microscopically fine powder -
no simple trick. Then the powder must be sprayed over a large area with a
specially adapted device. Even then, the temperature and the wind must be
exactly right to contaminate populated areas. One expert told WebMD that a
terrorist would have to be very lucky to successfully deploy anthrax as a weapon
of mass destruction.
A massive federal investigation is trying to find out where the stuff
is coming from. All strains isolated in Florida, New York, and Washington, D.C.,
appear to be fully sensitive to all of the antibiotics used to treat anthrax.
Researchers are looking at the problem in two ways. First, they will grow the
anthrax to see how it behaves. Next, they will examine its DNA for unique
patterns. Using this data, the various anthrax strains will be compared to
similar information from anthrax strains studied in laboratories around the
world. Of course, there's no guarantee that this will lead investigators to the
bugs' ultimate source.
Because inhalation anthrax is very, very rare -- the last U.S. case was in
1978 -- officials believe it's highly unlikely that these cases came from a
natural source like the environment. Criminal investigations are underway, led
by the U.S. Department of Justice.
The early symptoms of inhalation anthrax are the same as those of a mild
case of flu. Treatment to prevent anthrax begins only after a person has had a
suspected exposure. There is no quick test that can show whether a person has
been exposed to anthrax. If a cold or flu suddenly gets much worse -- especially
with a severe headache -- seek immediate medical attention.
Anthrax can't be spread from person to person.
Contact your local and state health departments, or your doctor, for
more information if you think you may have been exposed to anthrax. Don't start
taking antibiotics unless advised to do so by your doctor or by health
authorities.
WebMD has a lot more information - check out the links below. On the Internet,
the Center for Civilian Biodefense at Johns Hopkins University has a wide range
of information at http://www.hopkins-biodefense.org. Also see the latest
bulletins from the CDC at http://www.cdc.gov.
Medically reviewed by Michael Smith, MD, Senior Medical Editor, WebMD, October,
2001.
IFMA International is in the process of endorsing Hamilton
Sorter as the only mail furniture company with solutions to this threat. For
information on this off-site mailroom 48 hour set-up solution visit
www.hamiltonsorter.com. The local representative, Julie Sheaffer, will
give a brief informational discussion at our November 8 meeting.
THINK YOU DON'T NEED A MENTOR?
Here are Some Good Reasons to Consider It
The Austin Chapter of IFMA mentoring network provides professional members
and associate members with the opportunity to grow and develop through a
mentor-protégé relationship.
Program benefits to the members and their employers include:
ˇ Provide "best practice" role models
ˇ Leverage the wisdom and experience of seasoned facility managers
ˇ Enhance the skills, satisfaction and commitment of the current members
ˇ Facilitate a greater understanding of mentoring as a process and practice
ˇ Develop interpersonal relationships and communication throughout your local chapter
Why have a mentor?
A mentor can facilitate career development, personal motivation and
self-confidence. A mentor can offer suggestions on improved productivity and
share insight gained from life and career experiences. A mentor can also serve
as a sounding board and an additional avenue to getting the most value from your
IFMA membership. Volunteers are Roberta Crumm, Priscilla Dannemiller, Greg Montgomery,
Sharon Henson, and myself so far. . . how about you? Send me your
e-mail address and fax number
sometime, okay?
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Cindy Stewart