The IFMA Austin News
November 2001

November
Meeting
Total Maintenance Solutions

November Meeting

Tony Franciotti

Thursday, 8 November 11:30

Embassy Suites, I-35 x HW 290    for $20.00

Reservation:   email Linda          

 

CFM review course on Operations & Maintenance

November 12th 2001

  • Acquistion, installations, pure maintenance, interiors
  • Overseeing exterior & grounds activities
  • Acquiring & maintaining furniture
  • Assess performance and audits
  • Custodial Management
  • Life-cycle evaluation
  • Lighting principles

The course will be on 19 November, at 4 pm.   If you are not taking the series, the cost is $30. This will benefit anyone in the facilities business and especially those going towards their certification. You can call 306-8612 or 296-3656 for reservations. . The location is: 

1801 South Mopac Expressway 
Suite 225 
Austin, TX 78746 


 

Make Plans for December

Our plan is to meet at Calame's Canyonside Dining on 10 December for a Murder Mystery by Gary Paine.  This Christmas party will start at 7 pm and last two to three hours. The menu will be pecan crusted trout, pork tenderloin, or vegetarian pasta.   IFMA will subsidize the $45 charge so the cost to the membership is only $20.  Please RSVP to Linda Delmas by 1 December.


A Message from the President

FMA Austin has grown nearly 30% in membership since this time last year! This would not be possible without mentioning some important individuals:

Nancy Baroody with Interior Resources has raised nearly $3000 in ads from our vendors/associates for our new membership directory coming out next month. This money will go toward underwriting more than half the cost for our upcoming Christmas "murder mystery" as well as our CFM review course in July! Another big thanks goes to Earnie Leake for his outstanding work on teaching and coordinating the CFM Step Program that meets once a month. Sharon Henson has worked very closely with Earnie in developing a new programs format to go in conjunction with the Step Program. Linda Delmas with FMG, Treasurer, has developed some new (much needed) procedures for keeping better records of our finances. Another member that is the life blood of IFMA Austin is our Webmaster J.R. Howard that keeps us informed via e-mail as to upcoming events, job postings, and help with the newsletter coordination.

Charles Carpenter raised some much needed income for both the organization as well as Hospice.  Cindy Stewart has done some great work in recruiting new members and developing the mentor program. My deepest thanks to all!

We would also like to welcome our new vice president, Sharon Henson, of National Instruments. Due to a pressing schedule with work, Nancy Payne had to resign her position; so Sharon will be taking over that spot. Julie Sheaffer with Technical Furniture Resources will be taking over the position of programs chair. We welcome them and wish them the best of luck as they begin their service. Thanks again for everyone's contribution to making IFMA what it is today.

Judy Roessner 
Proud President 
IFMA Austin Chapter


October Meeting
by J. Robert Howard
FACServices Inc.

Judy Roessner  opened the meeting by introducing a problem.  Charles Carpenter said he has a funny smell on the 3rd floor of his building.  He occupies about 6000 feet and the northwest corner and it smells sometimes.  He asked if any body knew a sure fire consultant. Several people suggested the floor drains or plants might cause a smell, and they were the first things he had checked. You particularly smell it when the AC comes on. He hopes it is not a dead rat in the wall.   Someone suggested he call Armstrong moving and storage, but that isn't the  solution he was looking for.  

Charles and Trey Zamora presented a check to Judy Secrest of Hospice for $3500.  This was the proceeds from the last golf tournament to our favorite 2001 charity.  There will be a second check for $1500 as soon as we collect it.

Charles couldn't stay for the meeting, because he's taken it upon himself to investigate golf courses that might host our spring tournament.  It takes about 5 hours to fully explore the amenities.  Now is the time to volunteer for the tournament.  It takes a team, sponsors, players, and a benefactor to put it all together.

Earnie Leake spoke about the CFM class he did on Monday evening.  It was highly interactive and designed to prepare a person to pass the CFM exam on the first time.  No one would even think about yawning in his class on high  finance, payback analysis, discounted cash flows,  and lease analyses.  These are important life skills in our business.  The next class will be on operations and maintenance and will parallel the business meeting.

Sharon Henson introduced our guest speaker,  John Roiko.  He wasn't here to teach Accounting 101, but to show us how National Instruments maintains control of their money (spending).  They capitalize  cost per building and allocate capital and expenses to departments by square feet. (Some people like to do it on work stations).  Individual items are budgeted by department.  Every month, the budget vs. actual is reviewed in all key areas.

Space planning is always on-going. Should we buy, lease, build, or expand in the current space.  How to bridge the time until new space is available requires lots of modeling.  Lease versus buy is usually too close to call on price alone.  All the players are always comparing and want to be 'competitive'.   If the numbers you get are really different, then read the fine print.

Economic usefulness should be the determinate when looking at lease versus buying.  Since a computer doesn't last 7 years, it makes sense for many firms to lease them.  Leasing vehicles makes less sense to lease.  Be sure you involve your finance people before minds are made.  Your company has capitalization rules but there are always some gray areas.  NI doesn't capitalize anything less than $1000, but there might be exceptions.

Out-sourcing:  NI loves to outsource payroll because it's so complicated to cover all the rules for several states. 

Utility Audits: It's a good cost saving exercise and there are a number of firms that do this. You may think you understand the tax exempt status of manufacturing cost, but there are gray areas.  For the same reason people hire tax accountants, utility audits can save you money.

Capital, income, fixed assets, and debt.  A low debt to equity ratio is desirable when making promises to lenders.  It can have a negative impact on capital leases.

What does the finance department need from facilities:  

  • Communication: Get early involvement and clearly understand the company policy.

  • You need to develop reliable and achievable budgets. (Sharon can really manage a budget to the dime.  John said you should take her to lunch.)

  • Take a financial perspective on today's market: Right now, sub leasing could be below cost. Remember sunk cost is history and shouldn't figure into your calculations; you have to pay for it anyway. Sub lease your excess space at the market price because there is plenty available and probably more on the way.

  • Be organized: develop a plan, keep track, communicate with all; so no one gets surprised. Document your stories. Build some contingencies. Have a project to spend your money on if all goes well or use this money when the unexpected occurs.  Of course, don't let the contingences inflate your budget and then your reputation will suffer.

  • Allocate all cost to the benefiting department so that it will impact their budget.

 Nancy Baroody spoke about the new IFMA roster. She is having a lot of success at getting advertisers and sponsors.   She is about halfway through verifying the data.  With 150 people, change is constant.     Since it's due in November, you've got just days to get your data correct.

I always attend for the dessert while others attend for the table talk.  (Dessert comes from a French word meaning " to clear the table".   The British definition of dessert is "uncooked fruit and nuts served after the sweet course of cake, pudding etc".  Ours was far better)  

    



Coming soon:    IFMA Directory

There's still time to reserve space for your ad in the 2001-02 Member
Directory.

Full page: $250
1/2 page: $175
1/4 page: $100

Please contact Nancy Baroody, 231-2003;
nancyb@inresources.com


. . . it's not easy being green                                             by the Spencer Design Group Team

VOC's

 

We have all heard of VOC's, but what are they and where do they come from? VOC stands for Volatile Organic Compounds and they are gases given off by many indoor sources. Formaldehyde, a colorless gas with an unpleasant smell, is the most common. Formaldehyde is common in many building materials such as glue, paint, plywood and particleboard. It is also prevalent in furniture, drapes and carpets. VOCs cause irritation of the eyes, nose and throat, nausea and dizziness, and skin problems. Higher amounts can cause irritation of the lungs and wheezing, memory problems and anxiety.

The Carpet and Rug Institute has instituted a testing program to identify low-volatile organic compound floor covering adhesives. Installing carpet and adhesive that carries the CRI Indoor Air Quality Testing Green Label will avoid most irritant problems. There are currently several dozen low toxic adhesives available for installation of carpet, wood and tile. Some environmentally preferable adhesive manufacturers are AFM Enterprises, DAP Environ-line, Eco-Wise, and PL Adhesives & Sealants.

In 1992 the Glidden Company surprised the interior paint world by offering a latex paint without VOCs. It was totally new chemistry that used a different resin approach that did not require organic solvents to coalesce - ie Glidden Lifemaster 2000, Glidden Spred 2000. Many other manufacturers are answering the demand for low VOC paints such as: Sherwin William's HealthSpec, Benjamin Moore's Pristine EcoSpecTM.

Particle board and MDF (medium density fiberboard) can outgas formaldehyde for the life of the product. The out gassing is made worse when it is heated, such as when it is in the sun, or neat a heater or oven. The board is usually made of cellulose reconstituted with the use of urea formaldehyde resin, and made into panels that are cut into boards for constructing furniture and building products. Formaldehyde is a recognized carcinogen, and a sensitizer, meaning that exposure to formaldehyde can make a person more sensitive to other chemicals. One alternative is to use PrimeBoard, a "particle board" made of wheat straw that reportedly is emission-free and exceeds industry standards for particle board.

Medite II, an interior grade MDF, is produced using a polyurea resin matrix adhesive rather than urea-formaldehyde, so there is almost no out-gassing. The only formaldehyde is limited to the natural element contained before manufacture. Like most MDF products, Medite II is produced from waste wood fiber that is a by-product of wood processing and limber milling operations.

Creating a healthy environment will improve employee morale, save the company money and raise employee productivity. Smart companies depend on proactive measures that prevent inefficiency and health problems.

Debbi


New Members

Mary Duke
Office Services Manager
Millward Brown IntelliQuest

Koo MacQueen
Space Planner
Motorola

Jennifer Hruska
Account Manager
Move Solutions

Mike Breakey
Facilities Specialist
SBC Technology Resources


Anthrax:  All the Facts you need.                                                         provided by FACServices

People can catch anthrax from infected animals or contaminated animal products. Most natural infection comes from skin contact. In the past, industrial wool sorters were at high risk of infection. You can also get anthrax infection from eating raw or too-rare meat - but this is uncommon. Even more uncommon - but by far most deadly - is anthrax caught by inhaling spores. This is because a person has to inhale several thousand spores before infection can take hold. Until the recent case in Florida, there hadn't been a case of inhalation anthrax in the U.S. since 1978.

 Anthrax is an animal disease that has been around for tens of thousands of years. Rarely, anthrax causes serious disease in humans. The germ is a bacterium called Bacillus anthracis that "seeds" itself by forming long-lasting spores. These spores can survive in the environment for a long time. Grass-eating animals, such as cattle, are most often infected because they can eat spores living in the soil. Animal vaccination - and destruction of infected herds - has drastically reduced the number of infected animals. Even so, anthrax spores continue to be found in soil samples from all over the world.
When anthrax spores get inside the body, they grow rapidly. The germs themselves can cause dangerous infections. Far more dangerous is a substance they produce in the body - anthrax toxin - which helps the bug survive by killing off cells of the immune system. This toxin is so deadly that it can kill even after infection is brought under control.

 The symptoms of anthrax infection depend on how a person catches the disease. All forms of anthrax if caught early enough can be cured by prompt antibiotic treatment. However, some anthrax strains developed as biological weapons are resistant to many drugs.
Skin infection starts with an itchy bump like a mosquito bite. After a day or two, it forms a small liquid-filled sac. This sac then becomes a painless ulcer with an area of black, dead tissue in the middle. Antibiotic treatment cures this infection. Untreated, it kills about one in five people.
The signs of intestinal infection are nausea, loss of appetite, and vomiting. This is followed by severe abdominal pain, vomiting of blood, and severe diarrhea. Untreated intestinal anthrax is deadly 25% to 60% of the time.
Inhalation anthrax, the most deadly form of the disease, begins with the same symptoms as the flu, including fever, muscle aches, and fatigue. As early as one day after these symptoms appear - but up to weeks later - the symptoms suddenly become much more severe, usually with breathing problems and shock. This form of the disease is often fatal.

 First, anthrax infection has to be identified. This is now much more likely since the CDC began a program to help public-health laboratories rapidly identify germs that might be used in biological warfare or terrorism.
Early treatment is essential. Natural strains of anthrax may be resistant to many antibiotics, but most are sensitive to penicillin. Either of two antibiotics is recommended: doxycycline and Cipro (ciprofloxacin). Because anthrax spores can stay hidden in the lungs for a long time, antibiotic treatment should continue for 60 days. There are reports that some forms of anthrax created as biological weapons are resistant to these drugs, but there is no hard evidence that this is true.
People should NOT stockpile antibiotics. Antibiotic treatment should not be started unless public health authorities have warned of an anthrax outbreak, and even then these drugs can have serious side effects for some people.
More help is on the way. Researchers at Harvard University have invented molecules that work as an antidote for anthrax toxin. One of these molecules also vaccinates against future infection at the same time.

Unless you've been exposed to anthrax, there's no reason to suspect that those cold symptoms you are having are anything but that -- a common cold. Antibiotics won't help if you have a cold or the flu. So if you start taking antibiotics -- and then stop when the threat has passed -- you are letting other germs in your body develop resistance to these important drugs. Then the medicine might not work when you really need it. And here's another reason: antibiotics can be dangerous to some people, and must be used as directed. These important medicines should only be used with medical supervision. The odds of a bad reaction are small -- but they are much greater than the odds of an anthrax attack.

 Most people in the U.S. will never be exposed to anthrax. Recent exposures to anthrax appear to have come from letters containing powdered anthrax spores, but there's no cause for panic. Here's what to do if you receive a letter or package that you suspect of containing anthrax or any other dangerous germs:
ˇ Do not shake or empty the envelope or package. Do not try to clean up any spilled powder or fluid.
ˇ Put the envelope or package into a plastic bag or other container to prevent the contents from leaking out. If you can't find a container, cover the envelope or package with clothing, paper, or a trash can -- and DON'T remove this cover.
ˇ Leave the room and close the door. Keep other people from entering the room.
ˇ Wash your hands with soap and water.
ˇ Call the local police and report the incident. If you are at work, call your building security officer and/or your supervisor.
ˇ Make a list of all the people who were in the room when you opened the letter or package. Give this list to the police -- and to local public-health authorities.
ˇ Remove contaminated clothing and put it into a plastic bag that can be sealed. Give the bag of contaminated clothing to the police.
ˇ Shower with soap and water as soon as you can. Do not use bleach or disinfectant on your skin.
ˇ Do not start taking antibiotics until told to do so by your doctor or by health authorities.
Gas masks or respirators won't do much good once an exposure has taken place -- and it's much more likely that you or your children would be injured by improper use of gas masks than by a terrorist attack.

Only preventive treatment with antibiotics can keep an exposed person from developing anthrax. Anthrax vaccine -- a series of six shots over the course of a year with yearly booster shots -- is not recommended for or available to the public. New treatments and vaccines are under development.

Because inhalation anthrax is very, very rare - the last U.S. case was in 1978 - officials believe it highly unlikely that the Florida cases came from a natural source like the environment. State and federal investigators are conducting a criminal investigation. However, the strain of anthrax in this outbreak remains highly susceptible to antibiotics, suggesting that it was not created in a sophisticated bioweapons laboratory.


 Human anthrax is a rare disease. There were only 18 cases of inhalation anthrax in the U.S. from 1900 through 1978. There were 224 U.S. cases of skin infection between 1944 and 1994. However, the African nation of Zimbabwe experienced a terrible epidemic of skin anthrax with more than 10,000 cases between 1979 and 1985. Gastrointestinal anthrax is very rarely reported.

 Anthrax has been called the perfect germ for bioterrorism. This is because it isn't contagious - only those exposed to a release of spores get sick - so there's no chance that a release of the germs will boomerang and kill unintended victims. The spores last for a long time. During World War II, the British army experimented with an explosive shell filled with anthrax spores. These experiments took place on an island off the coast of Scotland. Spores persisted in the environment for 36 years. A massive decontamination effort finally cleared the region in 1987.
Even so, it's not easy to grow deadly anthrax and it's even harder to make it into a weapon. The spores have to be turned into a microscopically fine powder - no simple trick. Then the powder must be sprayed over a large area with a specially adapted device. Even then, the temperature and the wind must be exactly right to contaminate populated areas. One expert told WebMD that a terrorist would have to be very lucky to successfully deploy anthrax as a weapon of mass destruction.

 A massive federal investigation is trying to find out where the stuff is coming from. All strains isolated in Florida, New York, and Washington, D.C., appear to be fully sensitive to all of the antibiotics used to treat anthrax.

Researchers are looking at the problem in two ways. First, they will grow the anthrax to see how it behaves. Next, they will examine its DNA for unique patterns. Using this data, the various anthrax strains will be compared to similar information from anthrax strains studied in laboratories around the world. Of course, there's no guarantee that this will lead investigators to the bugs' ultimate source.

Because inhalation anthrax is very, very rare -- the last U.S. case was in 1978 -- officials believe it's highly unlikely that these cases came from a natural source like the environment. Criminal investigations are underway, led by the U.S. Department of Justice.

 The early symptoms of inhalation anthrax are the same as those of a mild case of flu. Treatment to prevent anthrax begins only after a person has had a suspected exposure. There is no quick test that can show whether a person has been exposed to anthrax. If a cold or flu suddenly gets much worse -- especially with a severe headache -- seek immediate medical attention.

 Anthrax can't be spread from person to person.

 Contact your local and state health departments, or your doctor, for more information if you think you may have been exposed to anthrax. Don't start taking antibiotics unless advised to do so by your doctor or by health authorities.
WebMD has a lot more information - check out the links below. On the Internet, the Center for Civilian Biodefense at Johns Hopkins University has a wide range of information at http://www.hopkins-biodefense.org. Also see the latest bulletins from the CDC at http://www.cdc.gov.
Medically reviewed by Michael Smith, MD, Senior Medical Editor, WebMD, October, 2001.

IFMA International is in the process of endorsing Hamilton Sorter as the only mail furniture company with solutions to this threat. For information on this off-site mailroom 48 hour set-up solution visit www.hamiltonsorter.com. The local representative, Julie Sheaffer, will give a brief informational discussion at our November 8 meeting.


THINK YOU DON'T NEED A MENTOR?

Here are Some Good Reasons to Consider It

The Austin Chapter of IFMA mentoring network provides professional members and associate members with the opportunity to grow and develop through a mentor-protégé relationship.

Program benefits to the members and their employers include:

ˇ Provide "best practice" role models 
ˇ Leverage the wisdom and experience of seasoned facility managers 
ˇ Enhance the skills, satisfaction and commitment of the current members 
ˇ Facilitate a greater understanding of mentoring as a process and practice
ˇ Develop interpersonal relationships and communication throughout your local chapter

Why have a mentor?

A mentor can facilitate career development, personal motivation and self-confidence. A mentor can offer suggestions on improved productivity and share insight gained from life and career experiences. A mentor can also serve as a sounding board and an additional avenue to getting the most value from your IFMA membership.      Volunteers are Roberta Crumm, Priscilla Dannemiller, Greg Montgomery, Sharon Henson, and myself so far. . . how about you?    Send me your  e-mail address and fax number sometime, okay?

-----
Cindy Stewart