The IFMA Austin News
February 2002

February Meeting

Scott Louis on Project Management

Wednesday, February 13th

Embassy Suites on I-35 at 290    for $20.00

Reservation:   email Linda          


Julie Sheaffer announced that plans are being made for a February 28, 2002 social event at the Bahama Breeze Bar from 1700 to 1930 hours. Her email is julie@techfurnitureresource.com
Nancy Baroody and Cindy Stewart are putting together the Member Directory . It’s almost ready to go to the printers; so if your information has changed , you have until the 15th of Feb. to update the directory. Nancy’s email is nancyb@inresources.com Cindy Stewart has had several request for a professional mentor . If you wouldn’t mind sharing your experiences, drop her a line at cstewart@bessisboss.com

Landscape Thoughts

The best time to transplant is when the weather is cool and the plants are dormant. When grading the land, don't bury the drip line on old trees.
Plants should be watered infrequently and thoroughly. Water deep if you want deep roots. Nights are fine if the surface can dry out. Trees can drown as well as they can die of thirst.  When reducing watering, it is tempting to use the "water budget" setting on the irrigation controller, but it is better to switch from 3 days a week to once a week. Cut the grass at half its height. The finished height for Bermuda is 1 to 1.5 inches and St Augustine is 2 to 2.5 inches. Pruning makes plants thicker. Prune at 45 degrees with a bud opposite the bottom edge.
Nitrogen is fundamental to cell division. It stimulates chlorophyll production (green)
Phosphorus stimulates reproduction( buds, blossoms, seeds), root development and disease resistance.
Potassium is a regulatory agent for developing hardiness, stimulates disease resistance and encourages root development

Landscape Contracts
Get references and ask how hard it is to get a contractor to  honor  warrantees.  Travel around town to see the level of effort that you can afford.  For new construction, review the architect's spec carefully. Inspect the installation work every couple of days.  
Before  the walk through inspection with the architect and contractor, do a 100% inspection of each irrigation head, and bush. There is not enough time on the walk-through and it's far easier to get things corrected before the landscape company gets paid.
For the irrigation, there should be head to head coverage, no shadows,  and no over-spray in the street.  Do you have to run two zones at a time to meet the city's 5 day watering schedule?  Does it allow for bushes to grow without shading the heads.
Several years ago an area was given a final ok by the landscape architect.  My inspection found: " These areas had grass in the tree wells, tire ruts and uneven ground, construction fences, missing safety fence around a hole in the ground, drains higher than the surrounding land, missing light poles, sidewalk building forms, spalled concrete, above grade sprinkler boxes, and a -missing tree".  I was really surprised when there was some initial reluctance to fix things because the architect had written a final acceptance letter.  All the items were eventually corrected, but it proves that everybody's 'quality work' is not the same.
Existing Landscape
 Require a written report every two weeks especially in the spring. Don't' get your system in shape in July when you start seeing brown patches and stressed trees. Routinely, do your own 100% inspection of the system. The service you receive usually depends on the amount of interest you have in the service.  Everyone makes mistakes, but if you are watching, people try harder  to meet your expectations.
Once you've gotten the best cost from your landscape contractor, the next opportunity for savings is irrigation. Aggressive savings requires closer inspections.  
                                                                                                            by J. Robert Howard


OSHA INCREASING ENFORCEMENT IN 2002
OSHA will put more enforcement focus on industries where non-English speaking workers are at greatest risk such as construction. On January 17, 2002, John Henshaw, Assistant Secretary of Labor for OSHA, announced that his agency’s enforcement efforts will increase in fiscal year 20002, with more inspections in 2000. OSHA’s increased commitment to enforcement activities is a critical component of Secretary of Labor Elaine L. Chao’s overall strategy to strengthen worker protections. OSHA is increasing its enforcement focus by targeting workplaces . OSHA is increasing its enforcement focus by targeting workplaces where injury and illness rates are highest and hazards are known. Henshaw noted that OSHA;s increased commitment to enforcement and added resources in targeted areas will enable the agency to better meet its goals.


Welcome new IFMA Members

Mr. Kurt W. James is the director of facilities at the Austin Marriott . He can be reached at (512)404-6915 or by email at kurt.james@marriott.com. He joined IFMA on April 6, 2000.

Terry Christopher is with the Texas Department of Human Services located at 701 w 51 St in Austin. Her telephone number is (512)438-5606 and she joined IFMA on January 9, 2002.

Ms. Robin Connolly is an interior designer with the University of Texas Systems Facilities Planning located at 111 Paragon Ct. in Austin, TX. She can be reached at (512)499-4730 or by email at rconnolly@utsystem.edu. She joined us on January 7, 2002.

Mrs. Ellen R. Matson is an international facilities manager for National Instruments located at 11500 N Mopac Expy in Austin, TX. She can be reached at (512)683-8556 or by email at ellen.matson@ni.com. She joined us on January 14, 2002.

Mr. Mike D. Negro is a facilities manager for Sears, Roebuck and Company located at 1300 Louis henna blvd in Round Rock, TX. He can be reached at (512)248-4833 or by email at mnegro@sears.com. Mike joined us on January 9, 2002.


Get ready for the 2002 IFMA Golf Tournament


The tournament is a 4-person Scramble benefiting Hospice Austin
The event will be at Forest Creek Golf Club on May 16th. Shotgun start @ 1:30 p.m. and there will be an awards dinner following @ 6:30 p.m. Come support your Hospice Austin’s Facility…         Hope to see you there.


2002 OSHA Rules

One of the new OSHA rules for the year 2002 is in regards to recording LOST TIME ACCIDENTS. The new rule is as follows:
When an employee has to visit a Dr. for a work related injury illness on a Friday, and the employee is able to return to work with regular duty or restricted duty, the Dr. must state on the paper work that the employee can return to regular duty / restricted duty on the following day which would be a Saturday and the date of that particular Saturday. If the Dr. puts on the paper work that the employee can return to work on the following Monday, that will make it a "LOST TIME ACCIDENT" under the new OSHA rules.


CFM Step Course (review schedule)

The step program began in October of 2001. Since that time the program has developed into a remarkable success. Earnie has put so much of his time and energy into this project. I personally have heard nothing but incredible words regarding the program. If you have not had the opportunity to become a part of this yet, I suggest that you speak to your fellow IFMA members about the program and consider attending the sessions.

CONTACT INFO

Judy Roessner, Chapter President 306-8612

Earnie Leake, Education Chairman 997-3936Date
Session Competency Course Instructor Attendance
Oct 8 1 Real Estate Leake/Dunagan 7
Oct 22 1 Finance Leake 5
Nov 19 1 Operations & Mainten. Leake/ JR Howard 8
Dec 10 Chapter Christmas Party
Jan 21 1&2 starts Long Range Planning/Space Plan Leake/Doce 9
Feb 25 1&2 Project Management
Mar 18 1&2 Facility Function
April 22 1&2 Ergonomic Comp. Topics Judy Roessner
END SESSION 1
May 2 Real Estate
June 2 Finance
July 2O&M
Aug. 3??


. it’s not easy being green                                                               by the Spencer Design Group Team

Eco-Speak:   A User’s Guide to the Language of
Recycling . It's no secret that consumers are interested in buying products that are kind to the environment. But when it comes to recycling, can you heed what you read?
The Federal Trade Commission, which seeks to protect consumers from deceptive and unsubstantiated advertising, says claims on products and packaging about recyclability and recycled content may be misunderstood. Here’s what the FTC wants consumers to know:
A product or package can be marketed as "recyclable" if it can be separated and collected from household and commercial trash for reuse, or to make another product or package, through an established recycling program.
Product labels that say "Please Recycle" are relevant only if your community collects the products for recycling—and meaningless if it doesn’t. Contact your city or county government to find out about curbside pick-up or drop-off alternatives for recycling plastic, glass, metal, and newspapers and other paper products.
Sometimes, businesses recycle products for you. For example, many grocery stores take back their plastic grocery bags. And some manufacturers of toner cartridges have programs that allow consumers to return their empty cartridges, which are then re-used for remanufacturing.
Manufacturers and marketers may claim that a product or package has recycled content if it is made with materials that have been recovered or separated from the trash during the manufacturing process (pre-consumer) or after consumer use (post-consumer). Previously used newspapers, shipping cartons, plastic bottles, glass containers, and metal cans are considered post-consumer waste. Leftover manufacturing scraps—for example, the scraps left over when envelopes are cut from paper—are considered pre-consumer waste.
Recycled products are made from products that have been melted down or ground up and made into new products. Or they may have been made from materials that are used, reconditioned or remanufactured. If a product is labeled recycled because it contains used, reconditioned or remanufactured parts, the label also must say the product is "used," "reconditioned" or "remanufactured" unless that fact is obvious to the buyer. It's no secret that consumers are interested in buying products that are kind to the environment. But when it comes to recycling, can you heed what you read?
The Federal Trade Commission, which seeks to protect consumers from deceptive and unsubstantiated advertising, says claims on products and packaging about recyclability and recycled content may be misunderstood. Here’s what the FTC wants consumers to know:
A product or package can be marketed as "recyclable" if it can be separated and collected from household and commercial trash for reuse, or to make another product or package, through an established recycling program.
Product labels that say "Please Recycle" are relevant only if your community collects the products for recycling—and meaningless if it doesn’t. Contact your city or county government to find out about curbside pick-up or drop-off alternatives for recycling plastic, glass, metal, and newspapers and other paper products.
Sometimes, businesses recycle products for you. For example, many grocery stores take back their plastic grocery bags. And some manufacturers of toner cartridges have programs that allow consumers to return their empty cartridges, which are then re-used for remanufacturing.
Manufacturers and marketers may claim that a product or package has recycled content if it is made with materials that have been recovered or separated from the trash during the manufacturing process (pre-consumer) or after consumer use (post-consumer). Previously used newspapers, shipping cartons, plastic bottles, glass containers, and metal cans are considered post-consumer waste. Leftover manufacturing scraps—for example, the scraps left over when envelopes are cut from paper—are considered pre-consumer waste.
Recycled products are made from products that have been melted down or ground up and made into new products. Or they may have been made from materials that are used, reconditioned or remanufactured. If a product is labeled recycled because it contains used, reconditioned or remanufactured parts, the label also must say the product is "used," "reconditioned" or "remanufactured" unless that fact is obvious to the buyer.

 


INTRODUCING the
IFMA AUSTIN CHAPTER
BEST PRACTICES RECOGNITION AWARD PROGRAM

To further enhance the educational opportunities provided through IFMA membership, the IFMA Austin Chapter is looking to fellow members to capitalize upon and benefit from their experiences. One of the most effective forums is best practices. By spotlighting and sharing our best practices, we can inspire and help others to achieve excellence in their various facility related realms. As we approach the second annual “Best Practices Seminar”, the time is right to launch an ongoing program to continue the educational process. This exciting new program is the IFMA Austin Best Practices & Solutions Recognition Award.

Award Goal
The goal of this award is to identify best practices and recognize the facility practitioner for personal & professional contribution. In justification, most professionals meet daily or monthly business challenges, some routine and others exemplary and extraordinary, such as business disasters. A jury of peers who actively practice facility management will judge the submissions. A body of past Chapter presidents have agreed to comprise the core of this committee.

Standard
The standard of selection will be as follows: Facility Managers who are able to recognize creative and proactive facility solutions to business challenges will judge Best Practices. Individuals who submit a best practice, or be nominated by FMs because of some recognized solution or success. Professionals are not competing against others or compared to rigid criteria. This is a showcase in an ongoing format. Although the frequency will be limited, the duration will not!

Criterion
Now that you are inspired and ready to submit yourself or IFMA member can make your submission. Here are some suggested guidelines for consideration: The results should be tangible and measurable.
Improved building design,
Facility process or cost-savings
Construction fast-tracking, unique relocation,
Disaster recovery efforts,
Major business solution,
Important contribution to environmental & health/life safety.

Include in your submissions should include the following information:
Uniqueness of solution and implementation
Timeliness in achieving or responsiveness to disaster situation
Significant cost savings
Trend-setting aspect of process
Business success or solution achieved
Any other relevant facts or information, including major participants in or contributors to success.

Page 2 of 2 Austin Chapter Best Practices Award

Award Process
Submittals should be made to:
Earnie Leake, CFM
Chairman, Best Practices Committee;
Exodus Communications

Submittals will be reviewed & investigation complete for factual information,
Data submittal sheet will be completed, enhanced to provide review;
Chapter jury of peers will review information;
Recommendation from Committee Award Chairman
Chapter President
Jury of Peers
Upon peer agreement and approval, award will be made

Recognition
The award will include recognition within IFMA, as well as notification of said recognition to awardees employer. Chapter meeting presentation, newsletter and Web page feature, as well as a plaque or certificate will also be included. You, the contributing member, will establish the timetable for this award program. Don’t wait to make a submission, and you’re not limited to just one entry. The committee is prepared to accept submissions immediately and announce the winner during the monthly chapter meetings or general session at the Best Practices Seminar in Fall 2001.

To simplify the process, a brief form is provided. You may submit your entry via fax, e-mail, or postal service.

Send to: Chairman, Best Practices Award
IFMA Austin Chapter FAX: 512-301-3405
PO Box 90151
Austin, TX 78709-0151 E-Mail: pbielss@usinternet.com

 


Earnie Leake received the award for 2001 Professional of the Year!! Great Job Earnie!


February Meeting

 

The guest speaker for the February Meeting is Scott Lewis, AIA, NCARB. Scott is a Senior Project manager for Colliers Oxford. Scott has 18 years of experience in design and construction related fields, including projects ranging from corporate headquarters, data centers, hospital, civil justice, correctional facilities, fire training facilities, and parking structures.

Scott graduated with a bachelors degree in Architecture. He began his career in architectural design and construction administration. Scott has spent his career with such companies as The LeBlanc Group and Page Southerland Page .


 Furniture Management: Zero Tolerance?
                                By Jayne Mortensen, Packsaddle Publishing

Series: Part 1 of 4

There are many functional givens for the concept of zero tolerance to a facility manager, for instance; Security and drug policies. However, after a major relocation or reconfiguration project there isn’t a FM on the planet that doesn’t wonder why the same can not be enjoyed when it comes to furniture. An error free zero punch list furniture project is all they ask. After all, it is only furniture, right?
A furniture project depending on complexity touches numerous lives. For grins, lets just list them...top down. Board of Directors, president-CEO, finance, department management, facilities, information systems, engineering, human resources, end user, architect, designer, property management, furniture dealer, telecommunications, installation contractors, electricians, move contractors...and house keeping...not to mention husbands, wives and curious passer bys. It gives a whole new me at the end of the day or your project, furniture “these days” is designed and engineered. It can’t only go together one way. As a matter of fact its flexibility is begging you to make changes...even last minute 11th hour changes, so you can have it your way...whom ever you are on our previously mentioned illustrious list. Not to worry for every conundrum there are professionals available. Here is a quick peak at what these folks tackle.

A single modular workstation usually consists of over 30 pieces if it is all the same color. Each piece unique to application or design. Now multiply that by a department of 100. As is common, none of these 100 people need all new furniture, so someone comes up with the brilliant idea to…”lets use what we have”….from three different floors (we will make it easy and not say building
It is like herding cats, but if television is proof that anything can be done…we have all seen the commercial showing us wranglers on horseback herding cats into a corral. Amazing! And not a stray cat to be found. Another task to be added to the zero tolerance column. or locations) and sorry it is not all the same color.
A series of articles will follow in the weeks to come, shedding some light on this quest for zero tolerance in Furniture Management, because it is not a lost cause. Approaching it systematically with organizational understanding and a cooperation just short of that which our armed forces deploy can be managed where it is tolerable. We will consider some of these topics or solutions:
Furniture Management: It starts with good design!
Furniture Inventory Control: Why is this left over?


 

This universal recycling symbol means that the product is both recyclable and made of recycled materials. If only one of these claims is true, the manufacturer should say which one.
Manufacturers use this look-alike symbol, developed by the Society of the Plastics Industry, to indicate the type of plastic used for the packaging. SPI code numbers range from 1 to 7. Check with your local recycling office to find out which codes are acceptable for recycling in your community. Not all communities collect and recycle containers with the same codes.