MESSAGE FROM THE PRESIDENT

I want to start this message by wishing everyone a Happy Thanksgiving. It is my favorite holiday of the year and hope everyone has something to be thankful for.

Here are some upcoming events that I hope everyone can keep in mind:

Holiday Party is December 2nd at the Capital City Comedy Club. Details are on the website but RSVPs are due by this Friday, 11/26/04, to rsvpifma@yahoo.com.

The December luncheon sponsored by Auction Partner is December 9th. We will be collecting can goods for the Capital Area Food Bank so I hope you can attend and bring a can or two. We will also be solving tough FM questions during this meeting. Got a tough one? Feel free to send it to me and we will include it in the listing and you can see a summary in the newsletter.

The deadline for the Call for Presentations for World Workplace 2005 in Philadelphia is 12/20/04. This deadline is for abstracts which will be reviewed by a committee. You do not need to have everything finished as only some abstracts will be accepted for a final paper. Unsure if you want to present? I would be happy to refer anyone to a past presenter for pointers or collect a list of names of people who would be more comfortable working in a pair.

We are tentatively planning an Associates Luncheon for Thursday January 27th at the Embassy Suites. What is an Associates Luncheon? It will be a luncheon where our Associate members can network, share best practices and get to understand each other's business better. We are also working with the National Association of Purchasing Management - Austin Chapter (www.napm-austin.org) to provide presenters to discuss do's & don'ts of today's purchasing environment. Currently, invitations to this meeting are only open to members of the Austin Chapter of IFMA.

Finally, there is a Houston and Austin FM-related position on our website. For those interested or know of someone who might be, another one can be found with Travis County at http://www.co.travis.tx.us/human_resources/jobs/professional.asp#job1

Take Care,

Charles C. Carpenter, 
CFM President, IFMA - Austin Chapter


November Luncheon Sponsor—Innovative Interiors!

We wish to thank our sponsor, Anita Landwehr of Innovative Interiors. They are a major player providing commercial flooring solutions that includes all lines of carpeting. They assist many A&D firms and Facility Managers in their needs and can also assist with solving flooring problems. They also sponsored a drawing for $50 won by Tracy Johnson with The Shelf Elf. You can reach Anita:work - 835-1184, Cell - 663-6480, e-mail anita@innovativeinteriorsinc.com .

New Members
Joshua Armstrong Corporate Maintenance ManagerLandscape Resources Inc.
Nisa WardSalesMaintenance of Austin Inc.
Thomas WatsonFacilities ManagerProvidian Financial Crop.
Martie HugginsProject ManagerFacilities Resource Inc.
Jodi DavidsonUS Facilities ManagerARM Inc.

November 11 Luncheon

OFFICE ERGONOMICS FOR THE FACILITY MANAGER  
What you need to know to become a hero

Kelly Burris introduced our speaker . . .

Miriam Joffe, MS, PT, CPE is a Board Certified Professional Ergonomist and Sr. Consulting Ergonomist for Auburn Engineers, Inc. She received her Masters from the University of Massachusetts in Lowell. Miriam has more than 10 years of experience in ergonomics and more than 20 years in physical therapy. Her work spans dozens of high and low tech industries around the US providing comprehensive ergonomics job analyses, industry-specific problem solving training, and culture-based ergonomics programs. She has extensive experience in office ergonomics having evaluated hundreds workstations herself and well as instituting a corporate wide culture-based program for 19 GTE offices around the US as well as AMD here in Austin. Other professional accomplishments include a book chapter in ergonomics published in a graduate level textbook, a home study course in ergonomics, co-authorship of the two of the four voluntary OSHA ergonomics guidelines, and work on other government projects. Miriam has presented at several national conferences both in the US and Mexico, and is adjunct faculty for TEEX, the Texas Engineering Extension courses through Texas A&M.

Highlights included:
Ergonomics is the science of study on how people work:

  • Design, jobs, tools, equipment and facilities 
  • Reduce effort and demand 
  • Improve information transfer 
  • Balance job demands and people capabilities

Layout and Configuration Options 

  • Aisle way clearance (54” for 2 people) 
  • Cube farm configuration 
  • Sunlight and glare from windows—over lit office, poor positioning of light source, monitor and/or windows

Common Solutions 

  • Decrease ambient lighting 
  • Reposition Monitor 
  • Task Lighting 
  • Anti-glare filters and monitor hoods

Pro’s and Con’s of Modular Systems 
  • Easy reconfiguration 
  • Adjustable worksurface height 
  • Hanging accessories 
  • Task lighting
  • Limited privacy 
  • File cabinets may limit work surface height 
  • Corner problems

Budgeting 

  • Repair cylinders, armrests, upholstery, casters 
  • Plan ahead for replacement of big ticket items, I.e., chairs, color changes, etc. 
  • Office accessories—suggest “approved” list and vendor discounts

Plan for Change—Value of adjustable features 

  • Worksurface height 
  • Chair features 
  • File systems 
  • Task lights

Moving Made Easy

  • Measure before moving 
  • Set-up before moving

Handling ADA Issues

Employers are obligated if 

  • Technically feasible 
  • Economically feasible 
  • Staffing Feasible

Employee obligations

  • To use the equipment as prescribed

Federal and State OSHA Requirements are entirely voluntary  http:/www.osha.gov/slt/ergonomics/guidelines.html

Evaluate Workstation Problems

  • Include ergonomic experts 
  • Develop ergonomic team—management, medical, trainers, maintenance and facilities personnel and evaluators
  • Assemble an approved equipment guide
 

 

IFMA Management Summit

March 10-12, 2005 
Gaylord Palms™ Resort & Convention Center 
Orlando, Fla., USA 
Register for IFMA’s Management Summit Before ’05 and Save!

To help you start the year off right, register by Dec. 31, 2004 and SAVE 10% off the early registration fee!
 IFMA’s Management Summit will address a variety of cutting-edge management and executive topics, including Sarbanes-Oxley, balanced scorecard, strategic thinking, managing during change, project management and finance. The educational sessions will focus on examining leadership and management issues from a strategic and holistic viewpoint. In addition, you will also be able to earn CEU and CFM maintenance points by attending Management Summit sessions. 
Register by Dec. 31, 2004 
IFMA Members $382 (U.S.); Nonmembers $517(U.S.) 
Register from Jan. 1, 2005 through March 4, 2005 
IFMA Members $425 (U.S.); Nonmembers $575 (U.S.) 
Don’t miss the biggest management event of the year!
 If you have the authority to affect real change or you’re aspiring to take on a more strategic role, then the ideas and information presented at IFMA's Management Summit will help you learn more about your role as a leader and will introduce to you new ways of doing business. Don’t miss the biggest management event of the year! Register online or fax your registration today!

Hotel accommodations are now available 
The group rate at the Astor Gaylord Palms™ Resort & Convention Center is $139 (U.S.) for single or double rooms. To reserve your room, please call 407-586-2000 or visit www.gaylordhotels.com/gaylordpalms. Be sure to identify yourself as an IFMA Management Summit attendee. Reservations must be made by Feb. 14, 2005.

News from IFMA-Austin Board

Charles Carpenter and Anita Landwehr attended the World Workplace House of Delegates meeting in Salt Lake. One goal mentioned during that meeting is to embrace and network with IFMA members outside the United States over the next year. They met Pat Stadloder, the IFMA Chapter President from Munich, Germany. Anita received an e-mail from Paul Stadloder this morning indicating he will keep in touch with us (and he is sending a German cookbook!). What a wonderful gesture! Anita will be happy to share it with any member who may be interested once it arrives. She would also like to get some suggestions for a Texas cookbook that we could send him in return. In addition, Charles and Anita met John Seller, the IFMA Hong Kong Chapter President. John is shown in a couple of the photos from Salt Lake that are posted on the website. John also send an e-mail indicating that he would also like to keep in touch. Next time he has a trip planned to Texas he may attend one of our meetings. It would be great to hear about some of the challenges they face in Asia and Europe.

Openings

~ Let It Be Christmas ~

Intertech Flooring Purchases Austin and San Antonio Assets of The Invironmentalists.

Purchase to build upon Intertech's growing customer base, enhance capabilities in delivering flooring products and services in central Texas

(October 20, 2004 - AUSTIN, Texas) - The Invironmentalists and Intertech Flooring are pleased to announce Intertech's acquisition of the Austin and San Antonio locations of The Invironmentalists. The transaction covers The Invironmentalists' commercial flooring, installation, and maintenance business in both Austin and San Antonio. Operations will be merged into Intertech's existing locations, which include 7303 Burleson Road in Austin, and 4710 Perrin Creek in San Antonio.

Intertech is a leading provider of commercial flooring products and services in central Texas, and is one of only four flooring companies in Texas to hold the prestigious Floor Covering Installation Board's national certification. The firm provides material and installation of carpet and custom rugs, resilient and wood flooring, and raised access/cleanroom flooring. Intertech also provides professional design and specification consultation, maintenance programs, asbestos renovation and modular wiring and under-floor HVAC delivery systems.

Willard "Bill" Imhoff III, President and CEO of Intertech, indicated that the purchase is another step in a growth process that has been built on a foundation of safety, quality, and timely service. "The acquisition of The Invironmentalists' business in Austin and San Antonio creates an opportunity for us to serve more customers and deliver exceptional value," Imhoff stated.

The Invironmentalists' reputation for quality was a motivating factor in the decision to purchase the business. "The Invironmentalists is known for delivering outstanding service, quality products, and dependable maintenance. We are looking forward to exceeding our new customers' expectations and executing a seamless transition to new ownership," Imhoff continued.

"We are pleased to have the opportunity to work with Bill Imhoff and his talented management team in the sale of the Austin and San Antonio units of The Invironmentalists. We believe that Intertech Flooring is the ideal buyer to leverage an extensive knowledge of the commercial flooring market in servicing the existing customer base and building upon it," said Tim Durkin, president of The Invironmentalists.

The Invironmentalists had previously announced a restructuring resulting from a shift in focus in business strategy which called for a return to local ownership in the sales, service, installation and maintenance of flooring products. The Invironmentalists was advised in this transaction by Carl Marks Capital Advisors.

About Intertech Flooring

Intertech Flooring is a locally-owned and operated Central Texas company providing flooring products, installation and maintenance services for a wide range of commercial clients throughout the Southwest. The company was established in 1988 in Austin, and opened a San Antonio location in 1992. Intertech Flooring is a founding member of StarNet, the national flooring experts, and holds the prestigious Floor Covering Installation Board's national certification. Intertech's products and services include installation, design consultation, carpet, wood flooring, raised access/cleanroom flooring, under-floor power, data and air distribution, asbestos renovation, and maintenance. More information can be found at www.intertechflooring.com.

About The InvironmentalistsTM

The Invironmentalists, formerly DuPont Flooring Systems (DFS), is the interior services company of INVISTA. The Invironmentalists provides commercial interior solutions to clients in North America. The network of owned and franchised/licensed locations provides commercial flooring products and related services which include installation, maintenance, and reclamation across the United States and Canada. With its strong local roots, rich industry knowledge, and solid customer relationships, The Invironmentalists has broad-based commercial flooring capabilities and delivers high value interior solutions for building owners, commercial end-users, and property managers. The Invironmentalists' Continuous Care philosophy was adopted to facilitate ongoing customer service throughout a commercial building's lifecycle. More information can be found at www.theinvironmentalists.com.

About Carl Marks Capital Advisors

Carl Marks Capital Advisors LLC (CMCA) is the investment banking affiliate of Carl Marks & Co., focused on offering sophisticated financial advisory services to middle market companies with revenues between $25 million and $1 billion. With proven results, CMCA's services include mergers & acquisitions advice, capital raising and financial restructuring. CMCA is affiliated with Carl Marks Consulting Group, a leading turnaround management consultancy. Further information about CMCA and Carl Marks Consulting Group is available at www.carlmarks.com.

Upcoming Luncheons

December 9, 2004 - Round table discussion and member networking.
 January 13, 2004 - Alan Collyear with HOK Architects in Houston - Bush Library planning and design 
February 10, 2004 - Jack Downing and Terese Ferguson with the Bower Downing Partnership, Inc. - Building Forensics 
March 10, 2004 - Katie Johnson from Austin Green Building program - Non-Toxic Interiors for Commercial Buildings

Heat Check 

Here is an air conditioning problem with a little basic math.  Suppose you need to add some equipment to a room that's not designed for them. Count the number of watts that you will be adding.  If you only have amperes, then multiple the amps by 120. Let's assume the additional watts are 10,000.

For the air conditioning requirements, you need to know that 1 watt=3.412 BTU's. 
1. Convert the watts to BTU's. 10,000 watts equals 34,120 BTU's 
2. Determine the supply temperature of your air conditioning unit. It should be about 15 to 20 degrees below the temperature in the room. Let's say the supply temperature is 55 degrees 
3. Decide the maximum temperature of the return air from the room. Let's use 70 degrees and realize that there might be hot spots 10 degrees warmer than this. 
4. Determine how much air is being supplied to the room before the equipment is added. This number should probably be the volume needed on a hot day in July. Lets say it's 1000 cubic feet per minute (cfm). 
5. Determine the maximum air flow that is available to the room. Your building plans or your air balance report might have this number. If you have a variable air system, the best way to determine the number is to set the thermostats to 50 degrees and record the cfm delivered. Your energy management system might provide this number or it can be measured. The number we will use is 4000 cfm. 
6. The available cfm would be 3000 cfm at 15 degrees. (4000-1000=3000 and 70-55=15) 
7. The cooling formula is cfm * 1.08 * delta temperature = BTU.  Therefore 3000 * 1.08 * 15 = 48,600 BTU's. Since this number is larger than the requirement of 34,100, you can probably use this room. It's nice to have a little safety factor. 
8. If there was a deficiency, it's rather expensive to add ductwork and controls. It's not too expensive just to add some ductwork if there is a base amount of cooling that will not have to be controlled. I wouldn't recommend this approach unless the heat load was added while you were on vacation. 
9. If you are in the make-it-work mode, you might be able to lower the supply temperature, or increase the static pressure of the system. Simple systems like your home unit don't have this flexibility.
10. Another area that is often neglected is the return air. Ensure you have a clear path for the return air. If the return air is through your suspended ceiling, you might add extra grills above your equipment. If you had an infra-red gun, you could replace your hottest tile with a grill. The return or supply air might have to go through a fire damper that is closed. Check above the ceiling for that 'clear path' to the mechanical room. 
11. If one thermostat serves several rooms, the supply air may not be balanced. Most diffusers will have a regulating value where the diffuser hose taps into the square duct. You could purchase an air volume balancing meter for about $ 2000. This device has a hood that fits over a 2' x 2' diffuser. You could purchase a flow meter with a probe for about $ 272. The first device reads cubic feet per meter. The second device reads velocity; so, you need to calculate the area of the duct. If the duct was a round 10 inch duct and the velocity was 100 feet per minute, the calculation would be 10/2* 10/2 * pie * 100 =7850 cfm. It can't measure velocities below 80 feet per minute. A third device is a pocket air flow meter which cost about $ 135. It uses a turbine (propeller) to measure the air flow. It can measure the low flows that are found at the diffuser. There are contractors and consultants who can do this measurement for you.
12. If the volume of air is constant, you can calculate the resultant room temperature if a heat load is added. Turn the thermostat down so that the unit runs all the time. If the outside temperature is a factor, measure the room temperature at about 2 pm on a hot day. If the unit could lower the temperature to 63 degrees, the heat load is 50,000 BTU's, and the volume of cool air was 4000 cfm, then the resulting room temperature would rise to 75 degrees [ 63+50,000/(1.08*4000)]

Use these formula's for ball park numbers so you can eliminate bad choices quickly.

JR Howard

FOOD DRIVE - December meeting

Shannon Schiermann wants to let everyone know that we will be collecting non-perishable food items for the Capital Area Food Bank at the December meeting. Please bring 3-4 food items or you may donate cash. Watch your e-mails for more information . . . In the meantime, if you have any questions, please contact Shannon at Shannon.Schiermann@veritas.com.

Holiday Party

Don’t forget to RSVP for the holiday party Thursday, December 2 at the Capital City Comedy Club. Dinner will be served prior to the show. Details are on the website - RSVPs are due by this Friday, 11/26/04. To make a reservation go to rsvpifma@yahoo.com.

CHUCKLES

Me Want Coffee!!!!!

An Indian walks into a cafe with a shotgun in one hand pulling a male buffalo with the other. He says to the waiter, "Me want coffee."

The waiter says, "Sure chief, coming right up." He gets the Indian a tall mug of coffee. The Indian drinks the coffee down in one gulp, turns and blasts the buffalo with the shotgun, causing parts of animal to splatter everywhere, then just walks out.

The next morning the Indian returns. He has his shotgun in one hand pulling another male buffalo with the other. He walks up to the counter and says to the waiter, "Me want coffee."

The waiter says, "Whoa, Tonto! We're still cleaning up your mess from yesterday. What the heck was all that about, anyway?"

The Indian smiles and proudly says, "Me training for upper management position: Come in, drink coffee, shoot the bull, leave mess for others to clean up, disappear for rest of day."

We hope you have enjoyed our newsletter. Should you have any questions, comments or would like to publish something, please notify Mary Duke at 512-908-4662, e-mail mduke@fmgi.com

Thank you—and have a safe and happy holiday!