Chapter
Appendix to Bylaws
Constitution and Bylaws
of the Austin Chapter of the
International
Facility Management Association
Adopted: 11/5/97
Article I:
Name
Section 1.
The name of this organization is the
Facility Management Association, hereinafter referenced to as the “chapter”,
said
chapter being an Association chapter of the International Facility Management
Association, hereinafter referenced to as the “Association.”
Article II: Governing Authority
Section 1,
The chapter is governed and operated in accordance with
the laws of the State
of TEXAS , provisions
of the Association’s Constitution and Bylaws, this chapter’s Constitution and Bylaws,
the regulations and requirements for the conduct of chapters of the Association
as adopted from time to time by the Association Board of Directors and the rules and instructions of the
chapter’s board of Directors issued through its officers.
Article II Purpose and Policy
Section 1.
The purpose of the chapter is to provide a medium
at the local level for
advancement of the objectives of the Association.
Section 2.
The name, funds or influence of the chapter may be used only in
support of this purpose.
Section 3.
The chapter endorses a non-discriminatory policy as to membership.
Section 4.
The chapter may restrict membership based on a membership
classification ratio set by the International Board of Directors.
Article IV: Chapter
Board of Directors
Section 1.
The management and direction of the chapter shall be delegated exclusively to
its board.
Section 2.
The chapter’s board shall consist of members including the President, Vice
President(s), Secretary, Treasurer and Immediate Past President. (The chapter
may choose to combine the duties of the Secretary/Treasurer and may choose to
have directors whose duties and responsibilities shall be as approved by the
Association’s Executive Committee).
Section 3.
All members of the board are eligible to vote on chapter business.
Section 4.
The board, through the action of authority delegated to the chapter’s Secretary
may accept resignations from the chapter; and shall promptly report its actions
on membership to the Association.
Section 5.
The board shall select all standing and special committees, designate
duties and may authorize compensation for justifiable expenses.
Section 6.
The board shall schedule a minimum of six chapter meetings per year. Special
meetings shall only be held upon the call of the President or a majority of the
board upon seven days written notice.
Section 7
A majority of the board shall constitute a quorum.
Section 8.
A vacancy in any office of the chapter shall be filled as required in the
Association
Bylaws.
Section 9.
The chapter’s Board of Directors shall provide an advisor for a
local student chapter with support, guidance, program speakers, etc., within
the limits of the student chapter’s resources.
Article
V: Officers
Section 1.
The chapter President shall be a Professional or Associate member of the
Association. The President shall serve as chairman of the board, shall preside
at all meetings, shall select the chairs of special committees: shall ensure
the chapter is represented by delegates at the annual House of Delegates
Meeting; shall be an ox- officio member of all committees and shall sign all
agreements and formal instruments.
Section 2.
The Vice President shall serve in the absence of the President and shall
perform other duties as assigned by the President or by the Board of Directors.
Section 3.
The Secretary shall see that notice is sent at least seven days in advance of
all meetings of the Board of Directors and of the chapter and shall keep
accurate minutes thereof. The Secretary shall maintain a file of all
correspondence; keep a roster of membership and committees; forward requested
material and. information to the Association; cosign all agreements and formal
instruments, except those pertaining to the office of the Treasurer and submit
a report of the Secretary’s office at an annual meeting of the chapter. The
Secretary shall perform other duties as assigned by the Board of Directors.
Section 4.
The Treasurer shall collect and receive chapter monies and securities; deposit
funds and disburse same, subject to the direction of the Board of Directors;
keep accurate books of account; submit a report at Board of Director meetings
and. submit a report of the Treasurer’s office at an annual meeting of the
chapter. The Treasurer shall perform other duties as assigned by the Board of
Directors.
Section 5.
The board
may retain a chapter officer for the remainder of the officer’s term
should the officer’s Professional
or Associate classification change to Student. The Association’s Board of
Directors shall approve or disapprove the chapter board’s request.
Article VI Nomination
and Election of Officers
Section 1.
At the organization of the chapter, officers shall be elected to those offices
as established by Article IV by the prospective chapter members of the chapter.
Section 2.
Each elected chapter
board member shall take office on the 1st day of January July of each year.
Section 3.
The President or Vice President shall not hold the same office for more than
two consecutive terms.
Section 4.
A Nominating committee chaired by the Immediate Past President shall
prepare a list of nominees no later than 90
days before the above assumption of office date. This list shall provide at least one name for each
elective position on the board and shall present the list to the chapter not
later than the regular meeting 60 days before the assumption of office date. At this time, qualified voting members may
present nominations from the floor. Elections shall be made by written ballot mailed
to the qualified voting members. The nominating committee shall prepare the
ballot, which shall include the original list of nominees and those nominated from the floor.
Write-in space for each office shall be included in the ballot. Each qualified voting
member of the chapter shall be provided with a ballot via mail at least two weeks prior to the ballot count date as
set by the chapter board.
Section 5.
The ballots shall be counted and. certified by toilers appointed by the
Immediate Past President, and the results shall be reported to the members by
the chapter’s Immediate Past President.
Section 6.
No later than 15 days
before the assumption of office by the new chapter officers, the chapter Secretary
shall notify the Association and Regional Vice President of the results of the
elections, including a complete listing of the chapter officers for the coming
year with their addresses and phone numbers.
Article VII: Membership
Section 1.
The qualifications for membership shall conform to the requirements of the
Association Constitution and Bylaws.
Section 2.
Membership in the Association is a prerequisite to membership in the
chapter,
Section 3.
A chapter member may be elected as an honorary member by the
Association.
Section 4.
The provision of’ the Association Bylaws for disqualification, suspension,
expulsion and reinstatement of members shall govern.
Article VIII: Meeting of Members
Section 1.
The annual meeting of the chapter shall be held as directed by the chapter
board at which time reports of the committees shall be submitted. The Secretary
shall submit an annual report of the chapter during the past term of office,
and. the Treasurer shall submit an annual report of the finances of the chapter. A copy of
these reports shall also be sent to the Regional Vice President and. the
Association in accordance with the Association Bylaws.
Section 2.
Chapter meetings shall be held monthly, except when otherwise decreed by the
board. Not less than six regular meetings shall be held in the
chapter’s fiscal year.
Section 8.
Special meetings may be called whenever the majority of the board deems it necessary or
upon written request by not less than 20 percent of the chapter membership. The
business at special meetings shall be limited to that for which the meeting was
called. The chapter President shall be the presiding officer at all special
meetings.
Section 4.
Minutes of chapter and special meetings shall be mailed to the regional vice
president and the Association by the chapter Secretary.
Section 5.
This Constitution and Bylaws, together with the applicable provisions of the
Association’s Constitution and Bylaws, and Robert’s
Rules of Order (Revised),
Article IX: Fiscal Administration
Section 1.
The fiscal year of this chapter shall be the same as that of the Association.
Section 2.
The Annual chapter
dues shall be set by the Association Board. Lifetime and Honorary members shall
not be subject to annul dues.
Section 3.
Annual dues notice shall be mailed by the Association at least 60 days in
advance of each member’s anniversary date and are payable when rendered-
Initial dues shall accompany the membership application.
Section 4.
Association and chapter dues shall be payable in U.S. dollars to the
Association. Annual chapter dues will he returned to the chapter by the
Association.
Article X: Amendments
Section 1.
Proposed amendments of this chapter’s Constitution and Bylaws shall first be
submitted in duplicate, accompanied with two copies of the complete, current
chapter Constitution and Bylaws, to the Association for approval. After
Association approval, the proposed amendments shall then be published in the
regular chapter newsletter issued prior to a regular chapter meeting or by
letter two weeks prior to a special meeting.
Section 2.
This Constitution and Bylaws may then be amended by a two-thirds affirmative
vote via a ballot mailed to the qualified voting members.
Article Xl: Not-for-Profit,
Professional Association
Section 1.
This chapter is organized and operated exclusively for the purpose described in
Section 501(c)(6) of the Internal Revenue Code or the corresponding provisions
of a future
Article XII: Dissolution of the Chapter
Section 1.
In the event of dissolution of the chapter, all assets real and personal, shall
be exempted under Section 501(c)(6) of the Internal
Revenue Code or the corresponding provisions of a future
Section 2.
Liquidation of chapter assets
shall be disbursed as
required in the Association
Bylaws.
Article XIIX: General Policies
Section 1.
The chapter pledges not to participate in the nomination, election or
appointment of candidates for public office nor to participate in any political
activities in the country of its location.
Article XIV: Non-Discrimination
Section 1.
The chapter pledges that it will not discriminate on the basis of race, handicap, color, creed, nationality, age,
sex or religious belief in its membership selection, nomination for offices or
appointments to committees.
Article XV: Numbering of Articles and Sections
Section 1.
The chapter board is authorized to number the articles and sections of this
Constitution and Bylaws to correspond with any changes that may be approved.
Ratified this day of November 5, 1997,
by the
Approved by: Amy Bowman ’97
Chapter President